Meeting Agenda
Tuesday, October 21, 2025 • 8:00 PM Eastern Time
1. Welcome & Reunion Vision
Overview of the reunion concept, confirmed dates (December 5-6, 2025), Spirit of the Suwannee venue details, and our vision for making this an unforgettable 20-year celebration
2. Committee Sign-Ups
We need volunteers! Sign up for committees:
- Logistics - Venue coordination and setup
- Sponsorship - Fundraising and sponsor outreach
- Communications - Email, social media, and announcements
- Program - Entertainment, awards, and activities
- Decor & Experience - Ambiance, photo ops, memorabilia
- Registration - Check-in and guest services
- Hospitality - Food, beverage, and comfort
3. Office Assistance & Pre-Event Help
Opportunities to help with planning work at the office - mailings, phone calls, data entry, and coordination tasks
4. Budget & Ticket Pricing
Current expenses, sponsorship progress, proposed ticket pricing, and financial planning
5. Open Q&A & Next Meetings
Questions, suggestions, feedback, and scheduling our next planning sessions
How to Prepare
No preparation needed! This is an informal planning session where we'll update everyone on progress and discuss next steps.
Can't make it live? Be sure to update your contact information in the directory so you'll be notified about future meetings and important updates.
Get Involved
Want to help plan this unforgettable reunion? We're looking for volunteers across all committees:
- Logistics - Venue coordination and setup
- Sponsorship - Fundraising and sponsor outreach
- Communications - Email, social media, and announcements
- Program - Entertainment, awards, and activities
- Decor & Experience - Ambiance, photo ops, memorabilia
- Registration - Check-in and guest services
- Hospitality - Food, beverage, and comfort
Mention your interest during the meeting or reach out to any committee member via the Directory.
Potential Venue Under Discussion
The committee is currently evaluating this venue option. Details are subject to change pending final decisions.
Spirit of the Suwannee Music Park • Grand Hall
We're discussing the Grand Hall at Spirit of the Suwannee Music Park in Live Oak, Florida as a potential venue for our 20-year reunion. This premier event venue offers a blend of rustic charm and modern amenities that could make it an ideal location for our celebration.
About This Venue
Spirit of the Suwannee Music Park (SOSMP) is a legendary outdoor music venue and campground located along the banks of the historic Suwannee River. As professional event producers, they specialize in creating exceptional experiences for weddings, reunions, and special occasions.
The Grande Hall overlooks the beautiful Suwannee River, providing "an imposing yet intimate space" for special events. According to the venue, they offer "outstanding facilities and service [that] provide an exceptional value" with an "experienced, trained and friendly staff [that] will ensure that everything is perfect for those special occasions." (musicliveshere.com)
The park features an abundance of facilities including the Spirit Amphitheater, Music Hall, Spirit Lodge, full-service restaurant (SOS Cafe), and several picnic pavilions—all nestled in a beautiful natural setting.
Potential Features
- Location: 3076 95th Drive, Live Oak, FL 32060 (approximately 30 miles from Branford)
- Audio/Visual: Professional sound system, stage, projection screen, wireless microphones, and lighting equipment
- Catering: Full-service SOS Cafe on-site with full kitchen facilities
- Parking: Ample free parking adjacent to the venue with accessible walkways
- Accessibility: ADA-compliant facilities with wheelchair access and accessible restrooms
- Accommodations: On-site cabin rentals and camping, plus nearby hotels in Live Oak and Lake City
Why We're Considering This Venue
- Capacity: Spacious enough for our entire class with room to dance and socialize
- Atmosphere: Unique Florida setting with beautiful natural surroundings
- Amenities: Professional AV setup for slideshows and presentations
- Flexibility: Customizable layout to accommodate registration, dining, and entertainment zones
- Experience: The venue has extensive experience hosting reunions and private events
Contact Information
Spirit of the Suwannee Music Park
3076 95th Drive
Live Oak, FL 32060
Website: musicliveshere.com
Private Events: musicliveshere.com/private-parties
Email: Spirit@MusicLivesHere.com
Phone: (386) 364-1683 or toll-free 1-800-224-5656